Project diary

The project diary is the dated record of what happened on a project — deliveries, visitors, incidents, delays and anything else worth writing down. It sits alongside the automatic record of work activities, so the two together tell the story of a day.

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A diary entry with its comments. Entries are timestamped and attributed to their author.

Writing an entry

ToolboxFM›Project diary›New entry — entries are timestamped and attributed to whoever wrote them.

Automatic work activity entries

Work activity events are added without somebody writing a manual entry. Filing a close-out creates a Close-out filed entry. Every later correction by a Project Supervisor or Head Office creates a separate Close-out edited entry, so the diary keeps the sequence rather than replacing the original record.

Commenting

Anyone who can read the diary can comment on an entry, subject to their role. Comments are a general capability in ToolboxFM, not something built only for the diary, so the same comment thread appears on other things too — zones and projects, for example.

Permissions

Permission	Head Office	Project Supervisor	Subcontractor Supervisor	User
Read diary entries	Yes	Yes	No	No
Write diary entries	Yes	Yes	No	No
Comment on entries	Yes	Yes	No	No

Note

A Subcontractor Supervisor can comment on the things they can see, but cannot read or write the project diary. If you want a subcontractor to have a written record of their own work, use comments on their work activities.

Related

• Work activities
• Roles and permissions